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Terms & Conditions

General terms and conditions of business

 

§ 1 Formation and relevant conditions

To book event spaces, the tenant can submit a request via the shopping cart function on the website. www.startblock-b2.de Please send your inquiry to the operating team. This inquiry does not yet constitute a binding reservation; it will only be confirmed or rejected after the operating team has reviewed it. Upon confirmation, the renter will receive a written offer via email. This offer becomes binding when the renter clicks the "Click for online confirmation" button on the landlord's offer. These General Terms and Conditions apply exclusively; any differing terms and conditions of the renter will not form part of the contract.   

Reserving an event space for specific dates does not guarantee a subsequent rental agreement (binding reservation). However, both the renter and the landlord are obligated to immediately notify each other of any planned alternative use of the space or cancellation of the reserved date.   

Bookings for coworking spaces and meeting rooms at Startblock B2 are made exclusively online via the website. www.startblock-b2.de ("Cobot"). For external bookings of meeting rooms or coworking day tickets, immediate payment is required to complete the booking. After successful booking, the renter receives an email with the details of their booking as confirmation. 

 

§ 2 Subject of the contract (binding reservation)

The subject of this contract (confirmed offer) comprises the rooms, exhibition spaces, facilities, and equipment of the entire property as specified in the lease agreement. Upon conclusion of the lease agreement (binding reservation), the lessee acknowledges that they are fully aware of the location, size, furnishings, and intended use of the leased premises. The premises are provided to the lessee for the agreed-upon event purpose. Unless otherwise contractually agreed, the circulation areas (foyer, hallways, access points), cloakrooms, and restrooms are also provided to the lessee as part of the contract for the agreed-upon event purpose, subject to the provisions of Section 16. The lessee must tolerate the shared use of the circulation areas by other lessees. A limited number of parking spaces are available behind the building, which the lessee and their guests may use free of charge during the event, although there is no entitlement to this. 

Booking a coworking ticket (monthly or daily) includes free Wi-Fi access at "Startblock B2" and use of the printer in the coworking space via this Wi-Fi network. The Wi-Fi password will be provided upon your first visit. By logging into the Wi-Fi network, you automatically agree that all devices on the guest Wi-Fi network can communicate with each other. Incorrect device configuration may result in unintended data leaks. The operator/landlord merely provides the guest Wi-Fi network and cannot be held liable for any damages or similar issues. 

 

§ 3 Legal relationships

The tenant named in the contract (binding reservation) is considered the organizer of the event to be held in the rented premises or on the rented grounds.   

The lease agreement does not establish a partnership between the parties.   

 

§ 4 Rental period

The rental property will only be used for the purposes specified in the rental agreement. (vbinding reservation) The agreed rental period applies. Exceeding the rental period is subject to charges and requires the landlord's consent.   

 

§ 5 Rent and additional costs

Unless otherwise agreed by the parties, the contractually agreed room rental fee, including any agreed additional costs, must be received in the landlord's specified account within 14 days of receipt of the invoice. For online bookings of meeting rooms or coworking day passes via cobot, payment is required directly at the time of booking. When booking a coworking monthly pass, a payment method (PayPal or credit card) must be provided. 

Monthly pass – Users of the coworking space receive their own transponder, which grants 24/7 access to the space. In case of loss of the transponder, the landlord charges a fee of €150.00 (incl. VAT). 

Upon request, EGC offers beverage and snack catering for up to 20 people. The number of guests must be communicated to the relevant staff member (contact details can be found in the offer). EGC will consider a reduction in the number of participants, resulting in a cost reduction, if communicated at least 3 working days before the event. For reductions communicated later, the full cost will be charged. 

The landlord is entitled, upon conclusion of the contract (confirmed offer) or at a later date, to demand the provision of reasonable security for all claims arising from or in connection with the lease agreement. This security may be provided, among other things, by advance payment. The landlord is under no obligation to invest the security provided in cash at interest. Payments must be made without deduction. 

The meeting and event rooms are rented out exempt from VAT in accordance with Section 4 Paragraph 12 of the German VAT Act. 

 

§ 6 Tenant's Right of Withdrawal

If the tenant fails to hold the event on the contractually agreed date for a reason beyond the operator's control, or withdraws from the offer without having an individually agreed or mandatory legal right to do so, the following applies:

  • For the Small Hall (Room 2.27), the Training Hall (Room 4.48), and the Workshop Room (Room 4.49): The renter can cancel free of charge up to 30 days before the event date. For cancellations up to 14 days before the event date, the renter must pay 50 % of the package price specified in the reservation form (excluding additional costs). After that, 100 % of the package price specified in the reservation form (excluding additional costs) is due.  
  • For the Yellow Hall (Room 2.29): The renter can cancel free of charge up to 90 days before the event date. For cancellations up to 30 days before the event date, the renter must pay 50 % of the package price specified in the reservation form (excluding additional costs). After that, 100 % of the package price specified in the reservation form (excluding additional costs) is due.  

 

In the event of a cancellation subject to a fee, the operator grants the tenant a discount on the cost of their next booking within the next 6 months. The discount amounts to 15% of the cancelled booking price if the booking amount of the subsequent booking is equal to or higher. Otherwise, the discount amounts to 15% of the price of the subsequent booking. 

Coworking day tickets (without a user account) purchased via "cobot" can be cancelled up to 24 hours in advance. Please send an email to [email address missing in original text]. mail@startblock-b2.de to send.  

Meeting room cancellations can be requested via the link in the confirmation email. After confirmation by the management team, the user will receive an email in which the cancellation must be finalized. Cancellations are possible up to 24 hours in advance. 

Meeting room bookings for registered users (with a user account) can be cancelled via the "Delete booking" button in the cobot customer account. 

Coworking monthly passes must be cancelled before the automatic renewal of the plan. Membership can be cancelled in the cobot customer account under "Membership," where the scheduled end date is also displayed. 

 

§ 7 Resignation the landlord   

1. The landlord is entitled to withdraw from the contract without prejudice to any further legal rights if  

a) The tenant, despite a warning and a grace period, has either failed to make the payments he is required to make (rent, additional costs, security deposit) on time or has failed to comply with other contractual obligations,   

b) the tenant changes the purpose of the event without the landlord's consent,   

c) due to circumstances that became known to the landlord after the conclusion of the contract, there is a risk of disruption to public safety and order or personal injury or property damage during the event,  

d) in the event of force majeure,  

e) the official permits or authorizations required for this event are not granted. The contracting parties may agree in individual cases that the warning and grace period required under clause 1 a) is not necessary.,  

f) if the event infringes the rights of third parties or   

g) the tenant is insolvent and insolvency proceedings are initiated. 

2. The tenant must be notified of the cancellation without delay.   

3. If the landlord exercises his right of withdrawal, Section 6 applies accordingly to the tenant's payment.

§ 8 Guiding principles and exclusion of certain events

The landlord rents out his premises exclusively for events that are free from violence and discrimination and comply with the constitution. Startblock B2 sees itself as an open, diverse, and future-oriented place for exchange that promotes innovation, collaboration, respect, tolerance, and diversity. Events or uses that contradict these principles are prohibited. This applies in particular to events, content, or actions that: 

  • glorifying, promoting, or condoning violence 
  • Discriminating against, demeaning or excluding people based on their origin, nationality, ethnicity, religion or belief, gender, sexual identity, disability or for any other reason, 
  • Spread racist, anti-Semitic, extremist or misanthropic content. 

If any violations become known before or during the event, or if, based on objective considerations, such content or actions are to be expected, the landlord is entitled to terminate the rental agreement without notice. In this case, the tenant has no claims for damages, reimbursement of expenses, or compensation for lost profits. The landlord's other legal rights remain unaffected. Section 6 applies accordingly to the tenant's payment.   

 

§ 9 Condition of the rented property

  • The tenant must immediately notify the landlord in writing of any obvious defects in the rental property that were apparent to him upon handover.   
  • Changes to the rental property and fixtures, including the installation of decorations, signs and posters, require the prior written consent of the landlord – which may be subject to a fee.   
  • The tenant is obliged to remove the items he brought in before the end of the rental period and to restore the original condition of the rented items.   

§ 10 Usage Conditions

  1. The premises may only be used within the scope and purpose agreed upon in the contract. Any intended changes to the use, such as changes to the program or the type of event, must be communicated to the landlord immediately and may only be made with their written consent. Section 7, paragraph 1 a) and b) applies. In all cases, the landlord is entitled to demand payment of a contractual penalty amounting to 50% of the rent. The right to claim further damages remains reserved.   
  2. The tenant is only permitted to transfer the rental property – in whole or in part – to third parties with the express written consent of the landlord. 
  3. The tenant must provide the landlord with written notification of a responsible person upon conclusion of the contract (binding reservation) or at the latest two weeks before the start of the event, who must be present during the use of the rented property and be reachable for the landlord (by telephone or in person).   
  4. In the interest of optimal preparation and execution of the event, the renter must inform the landlord of the event's schedule (both in terms of timing and content) and technical requirements in the form of technical organizational instructions before or upon conclusion of the rental agreement, but no later than two weeks before the event begins. If the renter fails to comply with this obligation, the landlord cannot guarantee that the necessary technical equipment and personnel for the event will be provided.  

 

§ 11 Advertising

  1. Advertising for the event is the sole responsibility of the tenant. Advertising on the landlord's premises and grounds requires the landlord's consent.   
  2. In the event of infringements of copyright, image, name or trademark rights, the landlord shall be indemnified by the tenant against all claims by third parties.  
  3. The use of the landlord's logo and images of the property and premises is permitted and encouraged. Any promotional material (posters, social media, websites, etc.) using the logo/images must be submitted to the landlord upon request before publication. The landlord reserves the right to refuse publication if it could damage the landlord's public image or conflicts with other significant interests. 
  4. The landlord is not obliged to remove the advertising material already present on his premises at the time of submission (item 3), even if there is a competitive relationship with advertising materials of the tenant.   
  5. Texts and impressions relating to the landlord are provided by the landlord himself.   

§ 12 Official Permits

  1. The tenant bears sole responsibility for fulfilling all legal reporting obligations and obtaining necessary permits. In particular, they are obligated to properly register the event with GEMA.   
  2. The landlord may request proof of the registrations and permits according to point 1 as well as proof of payment of the GEMA fees in good time before the event.   
  3. The landlord emphasizes their particular interest in ensuring compliance with the prohibition against disseminating and using propaganda materials and symbols of unconstitutional organizations as defined in Sections 86 et seq. of the German Criminal Code (StGB). The tenant undertakes to appropriately influence the participants and exhibitors and to guarantee compliance with these prohibitions through effective monitoring during the event. Furthermore, the tenant undertakes to immediately investigate any related information received from the landlord or from employees of the police or public order office.  

§ 13 Cloakrooms, parking spaces, toilets

  1. The landlord is responsible for managing the visitor changing rooms, toilets, and parking areas. The landlord is entitled to have these facilities managed by a third party. The users (the organizer/tenant) of these facilities must pay the fees included in the rent.   
  2. The tenant is liable for the complete return of all equipment, keys and facilities provided for use.  

 

§ 14 Image, Film and sound recordings, radio and television   

  1. Commercial image, film, video and sound recordings of any kind by the tenant or third parties commissioned by him require the prior consent of the landlord.  
  2. Representatives of the press, radio and television are permitted to attend for current reporting in accordance with the applicable safety regulations and the seating plan.   
  3. The landlord must be informed of any planned media coverage in good time before the event.  

§ 15 House Rules

The landlord's house rules and fire safety regulations are an integral part of this contract and must be observed in their currently valid version.

The tenant undertakes to comply with the house rules and fire safety regulations and to ensure that his employees, participants, guests and other third parties also comply with them.

The house rules and fire safety regulations are available on the landlord's website. under the following link Viewable. 

  1. The landlord has the sole right of possession in all rooms and on the premises, unless this right is vested in the tenant by law. In exercising this right, the landlord must take into account the tenant's legitimate interests. The landlord's authorized personnel will exercise this right of possession against the tenant and all third parties. Their instructions must be followed without exception, and the landlord must grant them access to the rented premises at any time.   
  2. All alterations, installations, and decorations made by the tenant are at their own expense. They are also responsible for the costs of restoring the property to its original condition. Nailing items into walls and floors is not permitted. Materials provided by the landlord must be returned in perfect condition. Damage to walls, floors, and rented materials is subject to compensation. In the event of exceptional soiling or wear and tear of the rented property, the landlord will charge the tenant for the necessary cleaning or restoration costs in addition to the agreed-upon rental price.   

 

§ 16 Technical Equipment of the rental property   

  1. Technical equipment may only be operated after instruction by the landlord's staff or their representative. This also applies to connecting to the electricity or light grid.   
  2. All fire alarms, hydrants, smoke vents, electrical distribution and switchboards, as well as heating and ventilation systems, must remain freely accessible and unobstructed at all times. Representatives of the landlord and the supervisory authority must be granted access to these systems at any time.   

 

§ 17 Escape routes

Emergency exits and escape routes provided for in the seating plan must be unobstructed and clear at all times. (before, during and after the event or use) Remain freely accessible.   

 

§ 18 Safety regulations

  1. The use of unlit light or fire without the landlord's consent is prohibited. The use of spirits, oil, gas, or similar substances for cooking, heating, or other purposes is prohibited. Strict adherence to fire safety regulations is mandatory during all cooking and heating activities.   
  2. Only flame-retardant materials conforming to DIN 4102 may be used for decorating the event. Decorations that are reused must be retested for flame retardancy and, if necessary, re-impregnated. Structures must comply with building and fire safety regulations. The lessor may require the lessee to provide appropriate certificates regarding the flame retardancy of the materials. Flammable packaging materials and waste must be removed by the lessee immediately.   
  3. The tenant must comply with all regulations concerning building supervision and fire extinguishing services issued by the VDE and the public order offices.   
  4. The tenant is responsible for arranging for the deployment of police, fire department, and ambulance services after consulting with the landlord. The tenant bears all associated costs.   

 

§ 19 Noise protection

  1. The tenant must comply with the permissible emission control limits of the neighborhood and the respective existing municipal police regulations for protection against noise pollution during the events.   
  2. Any claims for damages arising from violations of clause 1 shall be borne exclusively by the tenant.   

 

§ 20 Event Risk

  1. The tenant bears the entire risk of the event, including its preparation and after-sales service.   
  2. The renter bears full responsibility for the smooth running of the event, in particular for maintaining peace and order and ensuring compliance with the maximum number of people permitted in the rented premises. The renter must take all necessary measures at their own expense. Any other contractual arrangements regarding entry controls remain reserved.   

 

§ 21 Liability the landlord   

  1. The landlord is not liable for damages caused by his own slightly negligent conduct or that of his agents, unless it involves a breach of essential contractual obligations.  
  2. In the event of any equipment failure, operational disruptions, or other incidents affecting the event, the landlord is only liable if the failure is due to intent or gross negligence. The landlord is not liable for disruptions caused by labor disputes.   
  3. The landlord is not liable for damage to the tenant's belongings brought onto the premises.  
  4. The tenant excludes the landlord from strict liability for damages due to initial defects in the rented property. The aforementioned exclusions and limitations of liability do not apply to the extent that the landlord is liable under mandatory statutory provisions, in particular in cases of culpable injury to life, body, or health.  

§ 21 Liability the tenant   

  1. The tenant is liable to the landlord in accordance with the statutory regulations, unless otherwise specified below.   
  2. The tenant shall indemnify the landlord against all claims for damages that may be asserted by third parties in connection with the event and for which the landlord is not responsible.   
  3. The tenant shall indemnify the landlord against the payment of any fines imposed on the landlord as operator of the assembly venue on the basis of the assembly venue regulations and other public law provisions.  

 

§ 22 Final Provisions

  1. Any changes or additions to this contract must be in writing.   
  2. If several people are tenants, they mutually authorize each other to make declarations that are binding on all of them and to receive them on behalf of all of them. This does not apply to notices of termination. Facts relating to one tenant that give rise to rights for the landlord grant the same rights to the landlord against all tenants.   
  3. Personal data of the landlord's contractual partners are stored and processed in accordance with Sections 28 and 29 of the German Federal Data Protection Act (BDSG) within the scope of the purpose of the respective contractual relationship.   
  4. The landlord's place of business is the place of performance and jurisdiction, the latter only if the tenant is a merchant or a legal entity under public law or has no general place of jurisdiction in Germany.   
  5. The contractual relationship (binding reservation) is subject to the law of the Federal Republic of Germany.   
  6. Should any provision of this agreement (binding reservation) be or become invalid or unenforceable, the validity of the remaining provisions shall not be affected. The invalid or unenforceable provision shall be replaced by a valid and enforceable provision that most closely approximates the economic purpose intended by the parties with the invalid or unenforceable provision. The foregoing provisions shall apply mutatis mutandis in the event that the agreement (binding reservation) is found to contain a gap. Section 139 of the German Civil Code (BGB) is hereby excluded.  

 

Status: March 16, 2026 

 

The STARTBLOCK B2 property (Regional and Cottbus Start-up Center on Campus) is operated by the 

EGC Development Company Cottbus 

Siemens-Halske-Ring 2 

03046 Cottbus 

 

 

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